Terms & Conditions

Our event bookings are managed by our partner the AUA and are subject to the terms and conditions  available for download, unless otherwise specified.

Advertisers, sponsors and exhibitors at UHR events are bound by an additional set of terms and conditions.

Speakers at events may be eligible to claim expenses using the attached form, in line with the expenses guidelines within the form. You will be informed if you are eligible to claim expenses, and you will be provided with the relevant information at that time.

Cancellation/refund policy

Please let us know about cancellations by emailing aua.events@aua.ac.uk as soon as possible.

Refund requests made after 1st February will result in the following costs being incurred. 

Days prior to start of eventRefund available
31st January 100% of original package amount
1st February 50% of original package amount
1st April No refund available


Sponsors, exhibitors and advertisers will have to pay UHR within 30 days of being invoiced. In addition, they are bound by an additional set of terms and conditions.

The event you wish to transfer your booking onto must take place within 12 months of the originally booked event.

Substituting delegates

You can substitute a delegate in your place if you can no longer attend, up to 7 days before the start of the event.

Days prior to start of eventSubstitutions to be made and fees
6 - 0 No substitutions available